If a task takes less than two minutes to complete, do it immediately rather than adding it to your list. This prevents small tasks from piling up and becoming overwhelming, keeping your todo list focused on meaningful work.

Allocate specific time blocks for different tasks or categories of work. This helps maintain focus and prevents multitasking, which can reduce productivity by up to 40%. Schedule your most important tasks during your peak energy hours.

Categorize tasks by urgency and importance: Urgent and important (do first), Important but not urgent (schedule), Urgent but not important (delegate), Neither urgent nor important (eliminate). This matrix helps you focus on what truly matters.